Received invoices

1. Userguide for Inexchange Virtual printer (New web)

   1. About the virtual printer
   2. Transfer an invoice
   3. Dashboard
   4. User details
   5. Change between companies
2. Activate Create invoice
   1. Create invoice

3. Invoices

   1. Invoices to manage
      
      1. - Choose and change delivery method
      2. - Add attachment
      3. - Take action on invoices
   2. Sent invoices
   3. Received invoices

4. Register

   1. Customers
   2. Suppliers

5. Settings

   1. Subscriptions
   2. Generel - Company information
   3. Generel - Contact information
   4. Generel - Reports
   5. Generel - User management
   6. Accounts receivable - Invoice settings
   7. Accounts receivable - Print settings
   8. Accounts receivable - Service settings
   9. Accounts payable - Reference management

If you have a recipient service via Inexchange, you also have access to the Received invoices view. The view for Sent and Received invoices works in the same way. Under Received invoices you can see all the invoices your company or companies has received, you also have the option to take out a report, see the invoice status (Delivered or Rejected) and information about the invoices or download them as PDF/XML.

Please note that the only delivery method shown is E-invoice. Invoices that you received via email or letter do not appear in Inexchange.

If one of the companies you are a user for is part of a group structure, and you are logged in to the parent company, all invoices from underlying companies are displayed. Under Recipient, it says which company the invoice is sent to.

You can also search for a specific invoice number, supplier or similar directly in the search field.

Via the icon at the top right, you can filter if you only want to see invoices for a specific company, if you only want to see invoices from a specific supplier, invoices received during a certain period or if you only want to see debit or credit invoices.

If you wish to see more properties, you can click on the three small dots to the right of the title row. Here you can choose which columns you wish to see in the overview.

Report
By clicking on Report, you can download an excel file of your received invoices. You can choose to filter out which invoices should be included in the report, for example invoices that you have received in the last month, from a specific supplier, or you can export all invoices. The report only includes what is displayed on the page at the time when the Report button is clicked, so if you have filtered on something, the report will only export this.

Invoice statuses
Under status there are four different steps that an invoice can be in.

Sent
- The invoice has been sent by the sender but has not yet been delivered to you as the recipient.

Delivered
- The invoice has been delivered to you.

Rejected
- The invoice is stopped due to validation errors.
- The invoice is not sent to you but is displayed on Inexchange.
- If the issuer corrects the invoice and sends it again, the status is automatically changed to "Delivered"

Disputed
- A status only for the recipients who have activated that invoices with reference errors from Peppol should be disputed.
- The invoice is not sent to you as the recipient but is displayed on Inexchange.
- The invoice does not end up in "To handle" and cannot be corrected, but the sender must submit a new invoice.
- Reason is shown in a column and also in the right panel if you click on a specific invoice line.

Invoice details
Clicking on an invoice row opens a right panel where you can see invoice details, when it was delivered and status (Received or Rejected)

If you instead click on the three black dots at the bottom right of a specific invoice row, you will get several choices. You can choose to retrieve the entire invoice and its details via Invoice Details or download a PDF or XML version of the invoice.

If you select Invoice details, the invoice opens and you will see the entire content of your sent invoice. Here you can also choose to Send copy or Download the invoice as PDF or XML.

At the top right of the Invoice details view, you can click on the information button, you will then get all the history of the invoice.

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