Simply explained, Peppol is a framework concerning the format and transmission of electronic business documents.

The framework consists of a technical platform, agreements, instructions, and specifications for a standardized way to exchange documents. With the increasing spread of the technology to countries such as Singapore, Australia, and New Zealand, the original name PEPPOL, Pan-European Public Procurement On-Line, has been shortened to just Peppol.

At the same time, formats and regulations are also changing to fit global use.

Read more:
Peppol
InExchange
SFTI

Follow the steps below to find your Peppol ID:

1. Go to https://web.inexchange.se/mainweb/ 
2. Sign in with your account.
3. In the left menu, click Settings.
4. Then select Company information.
5. Scroll to the bottom of the page.
6. Under the Peppol section, you will find your Peppol ID.

Yes, we have full support for Peppol.

More information is available on our website >> 

Yes.

One of the advantages of using InExchange is that we constantly monitor all updates regarding formats and regulations. Peppol, for example, is allowed to make changes to its formats two (2) times a year. This can be difficult for system providers to keep up with.

InExchange also supports several different formats. Regardless of which format your business system can handle, we convert between this and the formats required by Peppol free of charge.

We are involved in several different committees and are also part of the working group within Peppol to develop new rules and formats. This way, we are notified early about any news and can thus influence future regulations and working methods.

More information is available on our website >> 

SEND E-INVOICES TO PEPPOL RECIPIENTS

If you send your invoices via InExchange, you do not need to do anything special. The ability to send to recipients at Peppol is included in your service.

In rare cases, minor adjustments may be required in the invoice material for it to be interpreted according to Peppol's invoice requirements. For example, percentage rates need to be specified at the line level on the invoices. If you use InExchange services to send invoices, we will contact you if you need to adjust anything.

RECEIVE E-INVOICES FROM PEPPOL SENDERS

Those who use a service from InExchange to receive invoices can contact our support to register the company as a recipient in Peppol's register. The registration costs you nothing extra.

After that, you can receive from a Peppol sender in the format that you usually receive your documents from InExchange. We convert from Peppol's format to yours at no extra cost.

When you send e-invoices via InExchange, you as the invoice issuer do not need to keep track of the recipient's technology. In our register, we collect information and have an overview of invoice recipients in our network and automatically choose communication methods and formats during invoice transmission.

You can search for information about recipients in Peppol here >>

Only recipients are registered in Peppol, so suppliers cannot be found.

Via the links below, you will find information about the formats that can be sent.

• Peppol Directory
• SFTI Verification Service
• VEFA PEPPOL Lookup

If you send your invoices via InExchange, we will handle this for you. We convert your invoice material to the format that your invoice recipient can handle, including Peppol format in cases where the recipient receives via Peppol.

In rare cases, minor adjustments may be required in the invoice material for it to be interpreted according to Peppol's invoice requirements. For example, percentage rates need to be specified at the line level on the invoices. If you use InExchange services to send invoices, we will contact you if you need to adjust anything.

It is a kind of identifier for a party in Peppol. Each recipient has their own Peppol ID that allows the different access points to locate the parties.

A Peppol ID consists of two parts. A prefix, e.g., 0007, which determines what the last part is in terms of data type. For example, InExchange's Peppol ID is 0007:5567009971.

0007 = Swedish organization number
0088 = GLN number

When sending invoices and documents via Peppol with InExchange, you do not need to think about the recipients' Peppol ID. We keep track for you.

Read more:
List of all prefixes for Peppol 
What is a GLN?

Just as a company can have multiple GLNs, it can also have multiple Peppol IDs. This may involve different units or departments within an organization that need to have separate IDs so that the recipients can be kept apart.

One can also have different IDs for different types of documents.

Read more:
What is a GLN?

Documents cannot be rejected as long as they are correct according to the standard. This also means that no sender of documents can be rejected.
Any validation of reference codes cannot be done on invoices that come in via Peppol. These must be received, but can of course be rejected or disputed by you as the recipient.

All recipients within Peppol must be able to receive the current standard for Peppol BIS. However, InExchange ensures that you as the recipient receive the correct format into your system regardless of how the issuer sends it to us.

Absolutely! InExchange helps with the conversion of invoice material so that the sender can send invoices in the format they can and the recipient can receive files in their system in a functional way.

No, if you use InExchange for invoice management, no special requirements are necessary. We convert the material so that it can be interpreted correctly by the recipient regardless of the format the sender sends it in.

See updated information on this at peppol.eu >> 

Yes, Peppol's new format Peppol BIS 3 Billing follows the European standard EN16931.

More information about standards can be found on SFTI's website >>

Yes, InExchange facilitates orders and order messages between buyers and suppliers also according to Peppol's standard.

Not much really, but...

From November 1, 2018, all government authorities and agencies are required to register in Peppol. This means that they must receive the documents sent to them, regardless of how many invoices a supplier sends to them.

From April 1, 2019, it is required that all public procurements must be invoiced according to the new European standard EN16931. This in itself has nothing to do with PEPPOL, but the new format Peppol BIS Billing V3 meets EN16931, which hopefully means that all those covered by public procurements register as recipients in Peppol to help their suppliers comply with the legal requirement.

If you already have a relationship with your customer and send, for example, Svefaktura 1.0, you can still send the same format after April 1, 2019.

So it's quite complicated, but you as a supplier to public buyers can demand that they accept, for example, invoices via Peppol.

If you and/or your business system cannot handle Peppol BIS Billing 3.0, InExchange will of course assist in converting between your existing format and Peppol BIS Billing 3.0.

In the accounting law (BFL) chapter 7, section 1, second paragraph, first sentence of the BFL, it states:

Documents, microfilm, and machine-readable media with accounting information that the company has received from another party must be preserved in the condition the material had when it arrived at the company.

For a link to the above text, click here.

We often receive questions about what applies in the case of format conversions and whether this is consistent with the conversion of business documents.

The Accounting Standards Board (BFN) writes in its guidance on Accounting the following in General Advice 7.2:

Received accounting information in electronic form that has not taken physical form when it arrived at the company may be converted to the company's system and stored in the converted format provided that the data is not changed or lost during the conversion.

For a link to the above guidance click here.

In cases where a conversion is performed, InExchange saves all information about what happens with your documents, and you can of course access that overview. You do not need to worry about breaking any laws if you cannot handle Peppol BIS Billing 3.0.

We recommend that you note in a collection plan that a conversion takes place at InExchange, so that system documentation and processing history comply with BFL.

Among other things, it states in BFL chapter 5, section 11, first paragraph, first sentence:

The company must establish such descriptions of the accounting system's organization and structure as necessary to provide an overview of the system (system documentation).

For a link to the above text in BFL click here.