Recipients with specific invoice requirements

  • Recipients with Extended Content Requirements
    1. Specific Requirements from Invoice Recipients
      1. Recipients with Extended Content Requirements
      2. Reference requirements Coor Service Management A/S - English version
      3. Reference Requirements Coor Service Management A/S – Danish Edition

    Some e-invoice recipients are accessed via another operator/invoice exchange. A few of these recipients have also chosen to have extended content requirements for their incoming e-invoices. This may present certain challenges that InExchange cannot control.

    Procedure for Implementation

    1. Send your first e-invoices to the relevant customer as usual.
    2. If a testing procedure is required by the customer, send a few test invoices containing the necessary information.
    3. InExchange automatically notifies the customer that you wish to start sending e-invoices to them.
    4. The customer responds to InExchange.
      a. If the customer confirms that they accept you as a supplier, the invoices will be sent automatically.
      b. If the customer rejects you as a supplier or does not respond to InExchange within a reasonable time (normally five business days), the following will occur:
          - The invoices will be stopped
          - We will get back to you via email
          - You will then need to investigate any issues with the customer and ensure that the invoices are sent again

    If you need assistance with the above, you are welcome to contact InExchange. Please note, however, that consultations performed by InExchange in connection with this type of matters are charged per commenced 15-minute period.

    Recipients with Extended Content Requirements

    If you are using our free service InExchange Web Basic, you can only send to recipients who use InExchange, which means you cannot send invoices to recipients who use another e-invoice operator.
    To reach these customers, you must upgrade your service, read more about this here.

  • Reference requirements Coor Service Management A/S - English version
    1. Specific Requirements from Invoice Recipients
      1. Recipients with Extended Content Requirements
      2. Reference requirements Coor Service Management A/S - English version
      3. Reference Requirements Coor Service Management A/S – Danish Edition

    Reference requirements for invoices to Coor Service Management A/S

    Swedish version
    Danish version
    English version


    Minimum requirements for invoicing

    All invoices must as a minimum look like this;

    • Always - The name of the client
    • Always - if the goods / service has been delivered
    • If it is stated - PO number

    Coor's order numbers look like the following example; 1234-12345678

    It is important that only the purchase order number is stated.
    Below is a selection of examples of additional text that has been added, and thus will be rejected by Coor.

    IO: 1234-12345678
    Rekv. 1234-12345678
    Name - 1234-12345678
    1234-12345678 - Name

    If the above minimum requirements are not met, we reserve the right to refuse the invoice and accept our payment obligations first from the date we receive a correctly completed invoice.

    E-invoice

    E-invoice is sent via InExchange EAN-number: 5790002105777
    The following is a support to where information should be established for e-invoicing.

    Reference field to different file formats

    OIOXML:
    Order Number: InvoiceLine / ReferencedOrderLine / BuyersID
    Reference: ReferencedOrder / BuyersOrderID
    OIOUBL:
    Order number: Order Reference / ID
    Reference: Order Reference / Customer reference

    Who should I contact if there are questions?

    Contact your operator if you need help with the above.

  • Reference requirements Coor Service Management A/S - Danish version
    1. Specific Requirements from Invoice Recipients
      1. Recipients with Extended Content Requirements
      2. Reference requirements Coor Service Management A/S - English version
      3. Reference Requirements Coor Service Management A/S – Danish Edition

    Reference krav til fakturaer til Coor Service Management A/S

    Svensk version
    Dansk udgave
    English version

    Minimumskrav for fakturering

    På alle fakturaer skal der som minimum fremgå følgende;

    • Altid - navn på bestiller
    • Altid - hvor varerne/servicen er leveret
    • Hvis oplyst – indkøbsordrenummer

    Coors indkøbsordrenummer ser ud som følgende eksempel; 1234-12345678

    Det er vigtigt, at det kun er indkøbsordrenummeret, der fremgår i det tildelte felt for denne information. Nedenstående er et udpluk af eksempler på ekstra tekst, der er tilføjet, og derved fejler fakturaen i Coors system.

    IO: 1234-12345678
    Rekv. 1234-12345678
    Navn – 1234-12345678
    1234-12345678 - Navn

    Er ovenstående minimumskrav ikke opfyldt, forbeholder vi os retten til at afvise fakturaen, og først acceptere vores betalingsforpligtigelser fra den dato, hvor vi modtager korrekt udfyldt faktura.

    E-faktura

    E-faktura sendes via InExchange til EAN nummer: 5790002105777. Nedenstående er en hjælp til, hvor information bør angives for e-fakturering.

    Referencefelt til forskellige filformater

    OIOXML:
    Ordrenummer:                     InvoiceLine/ReferencedOrderLine/BuyersID
    Reference:                           ReferencedOrder/BuyersOrderID
    OIOUBL:
    Ordrenummer:                     OrderReference/ID
    Reference:                           OrderReference/CustomerReference

    Hvem skal I kontakte, hvis der er spørgsmål?

    Kontakt jeres operatør, hvis I har brug for hjælp til ovenstående.