Customer invoice Enterprise
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File Information - BIS Billing 3.0
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Standard Setup
To ensure that your invoice files meet the requirements according to Peppol BIS Billing 3.0, we ask you to review the following resources and instructions.
Mandatory Testing Before Implementation
Before sending files to Inexchange, they must be tested and validated:
Create test files in XML format according to BIS Billing 3.0 standard
Validate the files using the tool Validex
Correct any errors and warnings
Ensure that internal testing is completed before implementation
Link: SFTI example collection
The list below shows commonly used SchemeIDs in the Nordic countries:
- GLN: 0088
- Sweden: 0007 (Company Reg. No.)
- Norway: 0192 (Company Reg. No.)
- Denmark: 0184 (CVR without the prefix DK)
- Iceland: 0196 (Company Reg. No.)
Field: Invoice/AdditionalDocumentReference
When uploading attachments, the files must be Base64-encoded.
All fields must be completed in accordance with the examples shown for each document type below.-
Invoice attachment
Example from XML-file:
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Invoice image
In order for the attachment to be sent as a invoice image the field DocumentDescription has to be set to the value: COMMERCIAL INVOICE.
Example from XML-file:
*MPORTANT*Before you enable the option to attach your own invoice image for paper invoices, you must ensure that the address information is positioned according to the envelope window specifications.
You can find more information about our printing service here.
For Inexchange to identify the invoice recipient and choose the best possible delivery method, the following is required:
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Recipient Identification
Field: AccountingCustomerParty/Party/EndpointID
To identify the recipient, we primarily recommend using GLN. If GLN is unknown, the organization number is used.
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Delivery via Email
Field: AccountingCustomerParty/Party/Contact/ElectronicMail
To enable delivery of the invoice as a PDF to the recipient, an email address must be provided.
We also recommend that the following fields are always present for the recipient.
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Customer Number
Field: AccountingCustomerParty/Party/PartyIdentification/ID
To specify the customer number, use the field above - without schemeID. If there is more than one segment of PartyIdentification, the customer number should be specified in the topmost one.
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File Transfer
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Standard Setup
The communication between the customer's system and Inexchange takes place via SFTP.
The customer receives login credentials for an SFTP area at Inexchange and also gets a path where files should be placed.You will receive the following information from Inexchange:
Host name
Port
Username
Password
Directory
Once the SFTP area is set up and you have received login credentials, you need to:
Test login – ensure that you can connect to the SFTP server.
Upload a test file – confirm that the file transfer works as expected.
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Information for Inexchange
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Standard Setup
Before the service can be set up, we need to receive certain information from you as a customer.
Company Information and Company Structure
We need an Excel list of the companies to be included in the implementation. The list should contain the following information and clearly indicate which company is the parent company:
Company name
Company registration number
VAT registration number
In order for us to provide access to your companies in Inexchange, we need the information below for the person who will be the Super User:
First and last name
Email address
Sometimes we need to get in touch with you, and it is important that the information reaches the right person. Please provide contact details for the following areas:
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General contact
First and last name
Email address
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Technical error messages
Email address
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Delivery and content errors
Email address
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